I have a theory that at some point, the jumble of disorganization in your life becomes so overwhelming that you get hyperfixated on efficiency and multitasking. That’s where I’m currently at, and maybe you are, too.
I’ve consolidated my various tools so that I can do three or four things without leaving a screen, but my to-do lists are still scattered across my Notes app, my Work filter within iOS and whatever profile I have open on my computer.
This is what led me down the path to find an artificial intelligence tool like Taskade, which not only combines many of your tasks into one place, but also self-identifies as “an AI workspace that turns ideas into working apps with one prompt.”
I was intrigued by its “one prompt = one app” slogan — and by the circular stream of colors framing the buttons on its landing page. I also just needed something to help my brain compartmentalize and reset. (And yes, my brain immediately wondered if the name came from the idea of tasks cascading into one place.)
How does Taskade use AI?
An AI-generated two-week checklist that Taskade created for me.
Taskade was founded in 2017 by John Xie, Stan Chang and Dionis Loire in response to their frustration with fragmented work that stifled creativity by necessitating multiple apps.
Taskade is available on desktop, iOS and Android. Its workspace blends multiple functions in one place, including tasks, notes, outlines and various platform views, so that you and your teams can work and deploy work all in one place.
The company introduced the AI component in 2023, guided by the idea that AI should be a creative partner, not a replacement.
AI is used across Taskade in a few ways, including an AI agent from OpenAI’s GPT models for training on past files or brand guidelines, a chatbot for reviewing or discussing information and projects, automation triggers that create tasks within a workflow and the AI Project Studio, which can generate project plans, outlines, workflows and brainstorm content ideas in response.
For those interested in building systems themselves, Taskade also recently launched Taskade Genesis, a new extension of the platform that co-founder Xie describes as having the ability to “let anyone build full AI apps from a single prompt — projects act as the database and memory, agents learn and act inside them and automations keep everything running in sync.”
It claims to be able to create a simple app out of your idea within five minutes or, for more “complex business applications,” within 15 minutes.
How to use Taskade
- Create an account.
- Add a workspace if working with a team, or use a personal folder.
- Create a project, or choose from Taskade’s 300-plus templates. Since I came to the platform with a specific goal in mind, I decided to use my own project and navigate to its List view. You can also navigate through boards, tables, calendars and mind maps, depending on the type of work you aim to get done. Poke around on the platform; there are a lot of tutorials available as you’re navigating different functions.
- With Taskade’s AI project management features, you can nest tasks, assign owners, add priorities and create hierarchies within your project. I set an automatic deadline to generate results as quickly as possible.
- You can invite team members to a workspace on the platform using its built-in chat and video calls.
- I used the built-in AI chat to help me create a more efficient plan for my calendar — I tried to be as specific as possible to get the best results, which did amp up the time to generate results. It took about three minutes for Taskade to reformat my schedule and create a new agenda, helping to improve efficiency.
- I attempted to use my original project to generate a new project within the AI chat. (For fun, I attempted a mindmap with feedback from my initial Taskade calendar sequence, combined with a past article, to brainstorm how to efficiently write a 1,000-word article in under two hours.)
- I had used all my free credits from my first project, so I was prompted to upgrade, which starts at $20/month.
At the end of your project, you have the option to reiterate and reuse by turning the project into a template. You can also create a Genesis app from a workflow, allowing your entire workspace to use it, which is particularly beneficial for operations or creating content for high-level team visibility.
Should you use Taskade?
Creating a project with Taskade AI.
Where I landed with Taskade is that its usefulness depends on your needs. I don’t believe I’m actually Taskade’s target audience, since I was looking to distill chaos rather than collaborate with a tool or build an entire app, but that doesn’t mean this isn’t a great tool for someone else to use.
From a design and user experience standpoint, I found Taskade to be both innovative and refreshing. There are details embedded into its interface that I enjoyed and found useful, and seeing its software configure itself in relation to my request made me feel like it was actually thinking deeply about what I had asked it to do — even with a simple request.
While I do see Taskade as a tool that may work well with individuals interested in AI-assisted workflows — especially those in hybrid or remote work settings — I believe you’d get the most use out of the platform if you’re part of an early-stage startup.
While I initially interpreted its tagline — “One prompt, one app” — a bit too literally, I realized once I started using Taskade that it’s far more robust than I’d expected. Even though it offers more functionality than I personally need, I still think Taskade strikes the right balance of intuition and innovation in both design and performance.
Taskade’s pricing also seems incredibly fair in comparison to competitors, especially given its intentional design and cross-platform functionality.
My takeaway is that Taskade is an intentional, efficient workspace rather than just a note-taking or task-management app. It’s packed with both AI and non-AI tools — even if I didn’t need all of them during this review.
